VisionPlus e-Archive

Companies which propose to use e-Archive application shall apply to special integrator granted with e-Archieve authorization and issue and archive their invoices on the electronic media.

Companies which switch to e-Archive application can create all of their invoices on the electronic media and keep them throughout the legal period. If their customers are final consumers or commercial customers that use e-Invoice application, invoices can be submitted through the electronic media.

Companies which make use of the application ensure extensive savings in terms of time, labor, paper and consumables, classification and archiving costs through performance of end-to-end invoicing processes on electronic media.

Customers Using VisionPlus e-Archive Invoice
Visionplus e-Archive Solution Technical Specifications
  • e-Archive Invoice

    Any invoice except for the ones generated for taxpayers registered to e-Invoice application are named as e-Archive Invoice. With e-Archive Application, our customers are able to manage all invoicing processes through VisionPlus platform and it is possible to archive invoice data in electronic environment.

    Different to e-Invoice Application, in e-Archive Application, invoices that are created cannot be submitted to the recipient via Revenue Administration. While they may be submitted online conveniently, e-Archive Invoices can also be delivered on paper. A copy of the invoices created within scope of e-Archive Application is submitted to the recipient online or in printed format, the copy to be archived is signed with electronic financial seal and time stamp and archived in the electronic environment.

    Invoices created within scope of e-Archive Application are required to be notified to Revenue Administration together with e-Archive report to be generated between 1st and 15th day of the next month. e-Archive report contains heading details of invoices and the invoices cancelled within the term.

  • Invoice Submittal

    As indicated in e-Archive communique and manuals, taxpayers which are granted with e-Archive permit may submit invoices online conveniently and can also deliver them on paper. e-Archive Invoice submittal method is carried on the integration data as basic data.

    Within this scope, invoices which are submitted online are delivered to the recipient via e-mail. Submitted electronic mail contains UBL-Tr data and image of the invoice in its attachment. Also, electronic mail legend contains Revenue Administration e-Invoice viewer use and access address required for signature verification and viewing.

    In the case that the printed invoice is delivered, invoicing system integration can be realized and e-Archive Invoice can be transmitted to printed environment via VisionPlus e-Archive Application.

  • Invoicing System Integration

    Invoice information in UBL-Tr format and invoice image can be integrated via web service in VisionPlus system. In order to perform query via VisionPlus e-Archive Application, the web service needs to take a token that contains authorization details. The user may obtain output image as web service result by querying the invoice it requires to print out, using this token and user details. It is possible to print out e-Archive Invoice by sending this output to printer via invoicing system.

  • Printing-out Through VisionPlus e-Archive Application

    GInvoice data that is being sent can be queried over VisionPlus e-Archive Application upon being converted to e-Archive Invoice format. The user is able to printout the invoices which will be converted into hardcopy, collectively or individually, upon filtering them.

  • Integration Capabilities

    nvoice data can be obtained using the methods and formats listed below,


    VisionPlus e-Invoice Application File Upload
    Integration with Web Service
    FTP Integration
    SFTP Integration
    Database Integration
    Printout Integration

    XLS - XLSX

    Data obtained with listed methods and formats are converted to UBL-Tr format. Among data in UBL-Tr format, invoices created for taxpayers included in e-Invoice registered user list are marked as e-Invoice and other data is marked as e-Archive. Upon determining the scope to process the data, data in UBL-Tr format are signed with İdea Teknoloji Çözümleri Financial Seal and recorded upon being subjected to XSD and Schematron check. Flow diagram concerning the process is as follows.

  • Invoice Number Generation

    Invoice number to be used on invoices issued within scope of e-Archive consists of 3-digit alphanumerical unit code, year and 9-digit unique digits as in e-Invoice Application.

    As indicated in e-Archive communique and manuals; unit codes different from unit codes employed in e-Invoice Application are used. Also, use of different unit codes is required for sales performed over internet. VisionPlus e-Archive Application generates invoice numbers automatically according to these set of rules.

  • Financial Seal and Time Stamp Use

    Invoices generated within scope of e-Archive are introduced to the archive automatically upon Xades-A signing and structural checks. Xades-A is a signature type which contains time stamp. Therefore, while invariance of the invoice that is created within scope e-Archive is ensured, also, signing time is included in e-Archive Invoice with the use of financial seal.

    All parts of e-Archive report which is prepared at the end of the term like e-Archive Invoice are signed by using Xades-A standard. It is transmitted to web service end-point on Revenue Administration side. Upon completion of this transmission, status of the report is checked at web service end-point on Revenue Administration side and the successful result is kept together with e-Archive report.

    ESYA e-signature libraries are used as electronic signature library within scope of TUBİTAK Public Certification Center Financial Seal Compatibility Evaluation report. TÜBİTAK time stamp server is used as time stamp.

  • Archiving and Archive Querying

    As indicated in e-Archive manual, e-Archive report shall be created monthly and transmitted to Revenue Administration system using the method indicated in this manual until 24:00 of the 15th of the following month. Therefore, heading records which indicate each reporting term are created automatically by VisionPlus e-Archive Application within e-Archive service. The user may provide approval between 1st and 15th day of the week to create report for invoice records pertaining to the previous month. If approval is not granted until the end of business hours in the 15th day, VisionPlus e-Archive Application provides automatic approval and creates the report in the standard and format indicated in -Archive manual automatically.

    Electronic documents are kept in the primary storage area within the period from term closing date and transmission of e-Archive report to Revenue Administration successfully.

    Upon successful transmission of e-Archive report, e-Archive report and e-Archive Invoices are introduced to the archive together with sorting plan by preserving their integrity.

    While the sorting plan contains quick access to the respective term and the documents within that term and addresses, it also includes the storage period which is among file attributes.

    It is possible to query attributes of the invoice through VisionPlus e-Archive Application.

  • Record History

    All records in VisionPlus e-Archive Application can be kept in record history together with time and user details and reported.

    All steps of flow throughout the period from creation of e-Archive Invoice to successful notification of e-Archive report to Revenue Administration are stored in record history together with time details.